After careful discussion with your Line Manager, choose a project

After careful discussion with your Line Manager, choose a project
After careful discussion with your Line Manager, choose a project
which could be of interest and benefit to your company. Discuss this
with your tutor to come up with an agreed area of investigation.
Tasks

Task 1 - After careful discussion with your Line Manager, choose
a project which could be of interest and benefit to your company.
Discuss this with your tutor to come up with an agreed area of
investigation.

Task 2 - Make a careful study of the outcomes and assessment
criteria for the unit

Task 3 - Write a report covering your investigation of the
project, its viability, and the way in which you managed the
information gathered. Relate this to the required outcomes

Task 4 - Present a short oral presentation of your report,
outlining the difficulties encountered and their solutions


Task 1 - After careful discussion with your Line Manager,
choose a project which could be of interest and benefit to your
company. Discuss this with your tutor and come up with an agreed area
of investigation

Scenario : There is a need within BBG to monitor the contact we
have with ?The Auditors?. To be able to analyse and understand:-

- Reason for contact

- Frequency of contact

- Method of contact

This information will then enable us to negotiate with ?The Auditors?
an accurate invoicing structure, which can then be more easily
allocated to the various Cost Centres within the Company, rather than
centrally.

Task 2 - Make a careful study of the outcomes and assessment
criteria for the unit

Outcomes

Assessment Criteria

Tick

Establish the type of information required to manage day-today and
medium-term operations.

- Identify the different uses of types of information in achieving a
set objective for a day-to-day or medium operation.

- Establish information required for improvement and management of
change in operations.

Use of sources of information to inform and aid decision making

- Identify all the relevant sources of information to aid decision
making for achieving a set object.

Gather information from different sources to meet information needs

- Use and justify the relevance of information gathering techniques in
identifying the information needed for a set objective.

Analyse information to inform decision making

- Apply different analytical techniques to gather data.

- Explain how using analytical techniques helps to ensure relevant
levels of accuracy, consistency, relevance, sufficiency and
reliability in outcomes

Record and store information to aid understanding and access

- Store information in a relevant format taking into consideration
legal and organisation constraints

Use dissemination channels to distribute information throughout the
organisation

- Identify relevant information needs for different audiences

- Select and justify the most effective format and channel to
disseminate the information to meet organisational objectives

Task 3 - Write a report covering your investigation of the
project, its viability, and the way in which you managed the
information gathered. Relate this to the required outcomes

Six Stages Of The Process

1. Establish Information for Improvement

It came to my attention that within our organisation there was a lot
of contact with our Auditors that we, within Finance, knew nothing
about.

Group Finance is tasked with keeping charges from the Auditors within
control and where possible stop possible duplication of work within
the group.

2. Identify Sources of Information

Because of the structure of BBG it is very hierarchical, which in this
case makes this a simple task, because the Auditors only deal with
?Executive Levels? and each ?Exec? has a PA. Therefore we know that
in reality there is only a certain number of staff members who would
have direct contact.

3. Gather Information

- Techniques

This needed to be kept simple otherwise people would not ?buy-in? to
the initiative ? so after considering a complex database set up with
people entering the data themselves it was thought that if people had
to put little effort into keeping Finance informed then we would have
a better chance of the data being regularly updated.

- Select

Because of time restraints of not only staff and our IT department we
went for a simple e-mail in-box, whereby all people had to do was send
an e-mail with who, what, when, why they had contact. This
information is then stored within Excel.

- Justify

After a couple of weeks of being implemented the in-box is working
well and people are actively using this facility.

4. Analytical Techniques

- Within Excel it is possible to retrieve a variety of data according
to how it is set up.

- Name of people involved

- Reasons why etc

- Levels of accuracy ? reliability ? we have also asked the Auditors
to monitor the contact with BBG and we will within the next few months
compare data.

5. Record and Store

- We are very limited with our IT Department and the amount of
resource they will offer ? so the data will be stored on a Group
Server with limited access to my Line Manager and myself.

6. Dissemination

- Within BBG we hold PA forums, whereby all the PA?s for the Company
Executives meet on a regular basis to discuss matters of ?universal
interest?, so I did a small presentation on my data capturing
requirements.

I will also send out regular updates via e-mail and I am in the
process of having the process put on our internal intranet site.

After careful discussion with your Line Manager, choose a project 8.2 of 10 on the basis of 1113 Review.